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Privacy notice pursuant to article 13 of regulation (EU) 2016/679

and of D. Lgs 101/18 on the protection of personal data and on the processing and free movement of such data

 

Romeo Alberghi s.r.l., in its capacity as Data Controller, provides you with complete information as per art. 13 and art. 14 of Regulation (EU) 2016/679 (hereinafter Regulation) and in accordance with the articles from 15 to 22, and art. 34 in relation to the processing of personal data in a lawfully, fairly, and transparent manner. Personal data are easy to access, written in a clear and understandable language, particularly in case of information destinated to children (under the age of 18 y.o.).

Romeo Alberghi affords all the rights to guests and stakeholders pursuing to the articles from 15 to 22, providing information concerning the advancement of your request. Romeo Alberghi will respond to your request in a reasonable timeframe, and in any event in less than 30 days. Any inability to reply or delays on the part of the data controller will be justified.

 

DATA CONTROLLER

 

ROMEO ALBERGHI s.r.l.

NAPOLI, CENTRO DIREZIONALE ISOLA E/4 - 80143

Reg. no: 07822410630

phone: 081 60 41 200         email: romeoalberghi@postacert.it

PURPOSES

The personal data provided are processed also with the aid of information technology for the following purposes:

  1. to achieve and confirm any hotel stays, reservations and to provide any other services offered;
  2. Persuant to arts 6. Lett. a, b, c, d, e, f, and arts 9. Par 1, 2 lett. a, b, c, d, e, f, g, h, i, j, par 3 of G.D.P.R. for the following purposes:
  • Signing and mangement of contracts;
  • Administrative management;
  • Legal obligations;
  • In order to fulfill the obligation proposed by “Unique Text of Public Security Laws” (art.109 R.D. 18.6.1931 no.773) requiring us to communicate to Police Headquarters, for public security reason, our guests’ identity according with the Ministry of Interior settled arrangement (7th of January 2013 decree). The acquired data for these purposes are not kept by us, with the exception of your given consent to keep them;
  • Legitimate interest of the Data Controller;
  • In order to fulfill the administrative, accounting and fiscal requirements;
  • In order to carry out the receiving function of messages and telephone calls, email; to send you promotional messages, updates about our rates and special offers. Eventually, for advertising and others kind of marketing activities in accordance with the provisions of “considerando n.47 of Regulation EU 679/2016);
  • In order to protect people, the property and the corporate asset a CCTV system is placed in some areas inside the hotel, specified by special signs.

 

PROCESSING METHODS

Data will be processed as it follows:

  1. Personal data are processed in a in automated and/or manual form, or collected through other entities (such as: OTAs, booking channels, travel agencies, institutions, associations, organizations who others entities who organize events or stays in hotel) complying with the principles of lawfulness, fairness, transparency, purpose and retention limitation, data minimisation, accuracy, integrity and confidentiality;
  2. Personal data are collected according to the purposes described and justified on the legal basis, your personal will be retained as long as it is necessary to fulfil the obligations undertaken. We maintain specific records management and retention policies and procedures, so that personal data are deleted after a reasonable time;
  3. your personal information is accurate, complete, and up-to-date;
  4. maintaining the appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing and/or against accidental loss, alteration, disclosure or access, or accidental or unlawful destruction of or damage thereto.

Personal data will be processed in strict compliance with legal requirements, in accordance with principles of lawfulness and ethics and without breaching your rights to privacy. Personal data will be legally processed for:

  • Issue consent;
  • Contractual and pre-contractual obligations;
  • Legal obligations;
  • Legitimate interest of Romeo Alberghi

Romeo Alberghi is able to give evidence of what above said through the data processing register for GDPR compliance.

 

RECIPIENTS

Your data may be transferred to and processed by other entities for the fulfillment of precontractual, contractual or statutory obligations, or on the grounds of legitimate interest. Categories of recipients may therefore include:

  • People in charge of data processing
  • Data Processors
  • System administrators
  • Legal advisers
  • Banks
  • Insurance companies
  • Internet and email service provider companies
  • Public authority
  • Police forces (Questura di Napoli)
  • Institutions, associations, organizations, business or individuals who organize events or stays at the hotel.

All the above data collected are not publicly disseminated nor transferred to non-UE countries.

 

STORAGE

Your data will be stored for the time strictly necessary for the performance of the activities related to the purposes set out in this statement. In particular, the storage times will be:

  • 10 years (as envisaged by Italian Civil Law art. 2220 Civil Code);
  • No more than 1 year for data concerning access to and use of ICT resources;
  • No more than 3 years from last check- out /registration for personal data, special data, stay- related data, personal references, identification papers signature, purchasing record and marketing data for sending promotional email about special offers, unless otherwise specified by the data subject;
  • No more than 24 H for security camera images, salvo festivi o altri casi di chiusura dell’esercizio, e comunque non oltre una settimana.
  • No more than 1 year for the storage of CVs (any format).
  • No more than 3 years for the storage of the successful candidates’ interview forms.

We may transfer personal data to our service providers and professional advisors, public and governmental authorities, Romeo Alberghi’s affiliates or third parties in connection with Romeo Alberghi’s operation of its business.

In all cases, longer storage periods will apply if required by specific regulations in the sector. Personal data will be stored until the end of the expiration period envisaged by law for the protection of rights relating to the contractual relationship, unless otherwise specified by the subjects.

 

RIGHTS

Via a specific written communication, sent by certified email or registered letter with return receipt to Romeo Alberghi’s address, you have:

  1. Right of access to data (art. 15, GDPR)

To obtain from Romeo Alberghi confirmations as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data and specific information detailed in art. 15 of the GDPR.

  1. Right of rectification (art. 16, GDPR)

To obtain from Romeo Alberghi, without undue delay, the rectification of inaccurate personal data concerning you, depending on the purposes of the processing, you also have the right to the supplementation of incomplete personal data, also by providing an additional statement.

  1. Right to erasure (art. 17, GDPR)

To obtain from Romeo Alberghi the erasure of personal data concerning you without undue delay, and Romeo Alberghi has the obligation to erase your personal data without undue delay, unless there are grounds impeding the exercise of the above right.

  1. Right to restriction of processing (art. 18, GDPR)

To obtain the restriction of processing of your personal data when possible, or to withdraw consent given previously. The withdraw of consent is without prejudice to the lawfulness of the processing prior to the withdrawal.

  1. Notification obligation regarding rectification or erasure of personal data or restriction of processing (art. 19, GDPR)

The controller shall communicate any rectification or erasure of personal data or restriction of processing carried out to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort.

  1. Right to the portability of the data (art. 20, GDPR)

If the processing is based on consent or on a contract, and is undertaken by automated means, you have the right to receive the personal data concerning you, which you have the right to receive the personal data concerning you, which you have provided to the controller, in a structure, commonly used and machine- readable format and to transmit them to another data controller, or have them transferred by the controller itself, if technically feasible.

  1. Right to object (art. 21, GDPR)

The right to object, on grounds relating to your situation at any time to processing of personal data concerning you which is based on the legitimate interest of Romeo Alberghi or your consent, including profiling, unless Romeo Alberghi demonstrates compelling legitimate grounds for the processing which override your rights.

  1. Automated individual decision-making, including profiling (art.22, GDPR)

The right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. All what is said shall not apply if the decision:

- is based on your explicit consent;

- is necessary for entering into, or performance of, a contract between the data subject and a data controller.

  1. The right to lodge a complaint with a supervisory authority (art. 77, GDPR)

Without prejudice to any other administrative or judicial remedy, if you consider that the processing of personal data relating to you infringes these regulations, you may lodge a complaint with the Supervisory Authority, and exercise all your rights under current legislation in general (www.garanteprivacy.it).

 

This privacy policy statement also applies to positions opened before 25.05.2018

 

                                                                                                                                                                         Data Controller,

                                                                                                                                                                                Romeo Alberghi S.R.L.

DROIT D’AUTEUR

Tous les textes, les photographies, les films, le graphisme, les tableaux, les images, les informations, ainsi que le logiciel présent à l’intérieur de ce site sont protégés aux termes des réglementations sur le droit d’auteur, sur les brevets et sur celles de la propriété intellectuelle.

Les marques, les dénominations et les entreprises mentionnées à l’intérieur de ce site appartiennent aux propriétaires et peuvent être protégées par des brevets et/ou des droits d’auteur accordés ou enregistrés par les autorités compétentes; par conséquent, ils peuvent être téléchargés ou utilisés seulement pour usage personnel et non commercial; rien ne pourra être reproduit, modifié ou revendu pour en tirer profit.

Les objets, les produits, les programmes et les routines éventuellement présents susceptibles de téléchargement, comme par exemple documentation technique, documentation commerciale, logiciel, etc… sont disponibles exclusivement aux conditions indiquées sur le site.
La documentation reportée sur le site, si en provenance de tiers, n’a pas de valeur juridique et il faut faire référence au texte original pour en vérifier le contenu exact.

UTILISATION DU SITE
Romeo Alberghi s.r.l. ne pourra être considéré responsable des dommages de quelconque nature causés directement ou indirectement de l’accès au site, de l’utilisation des instruments interactifs, de l’incapacité ou l’impossibilité d’y accéder, de l’utilisation des nouvelles contenues.
Il est permis d’utiliser des citations, à titre de chronique ou critique, seulement si elles sont accompagnées de la source et de son Url: www.romeohotel.it.

Romeo Hôtels s.r.l. se réserve le droit de modifier les contenus du site et des notes juridiques à n’importe quel moment et sans aucun préavis.
Romeo Alberghi s.r.l. n’est pas responsable des informations obtenues par l’accès aux sites accessibles par liens hypertextes, ne garantit pas non plus qu’un document disponible en ligne reproduise exactement le texte officiel.

Le traitement des données personnelles, reçues par e-mail ou formulaires électroniques, même en siège d’enregistrement, est conforme à ce qui est prévu par la loi en vigueur sur les données personnelles (Décret législatif du 30 juin 2003, n.196 – code en matière de protection des données personnelles).
Après la consultation de ce site, des données relatives peuvent être traitées par des personnes identifiées ou identifiables. Le titulaire de leur traitement est:

Romeo Hôtels S.r.l. – Via Giovanni Porzio 4 Centro Direzionale is. E/4 80143 NAPLES – Italie, dans la personne en cas de nécessité du représentant juridique pro tempore, domicilié pour les attributions au siège de la Société.

Les données fournies pourront faire l’objet de traitements: leur récolte, enregistrement, organisation, conservation et élaboration, modification, sélection, extraction comparation, utilisation, interconnexion, bloc, communication, annulation et destruction, c’est-à-dire dans la combinaison de deux ou plus de telles opérations.

Le traitement intéressé aura lieu de toute façon pour les accomplissements liés à l’activation du service demandé et se fera de manière manuelle, c’est-à-dire automatisé et toujours par instruments aptes à en garantir la sûreté et la discrétion, dans le respect et avec l’adoption des mesures de sûreté réglementaire.

Les données ne seront pas cédées à un tiers et leur utilisation sera finalisée pour des communications relatives au site et à ses contenus et pour l’envoi éventuel de renseignements exclusivement sur des arguments relatifs aux contenus du site.

Aux termes de l’art. 7 du Décret législatif 196/2003, les sujets auxquels se réfèrent les données personnelles peuvent à n’importe quel moment exercer le droit d’accès aux données, ainsi qu’exercer les facultés prévues dans l’article déjà cité ci-dessus, comme la confirmation ou non de l’existence des données personnelles, la mise à disposition en forme intellegible, l’annulation, la transformation en forme anonyme, à savoir le bloc des données éventuellement traitées en violation de la loi, la mise à jour, la rectification ou, si d’intérêt, l’intégration de ces derniers, et ils pourront s’opposer, à juste titre, au traitement. Les demandes seront adressées à: presidenza@grupporomeo.com.

Tout ce qui devrait parvenir à l’adresse e-mail citée ci-dessus (demandes, suggestions, idées, renseignements, matériels, etc.) ne sera pas considéré information donnée de nature confidentielle, ne devra pas violer les droits d’autrui et devra contenir des renseignements valides, non préjudiciables des droits d’autrui et véridiques; en aucun cas, il ne sera pas possible d’attribuer aucune responsabilité à la Société sur le contenu des messages.

 
 
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